Features

Machine hours in.
Paperwork out.

Everything Grafa does is in service of one thing: getting every hour off every machine, totalled and approved, without a clipboard in sight.

7:42
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Day Sheet
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New job
Fenton Civil Ltd
Job typeEarthworks
Labour
Subcontractor
Start hrs
0.0
Finish hrs
8.5
Comment
Submit Day Sheet
CH 0+00 · From the cab

A day sheet done
before the engine's off.

Pick the customer and job type, flick Labour or Subcontractor, and key the hours, either start and finish or exact start/stop times. Grafa totals it and files it the moment they hit submit.

  • Customer & job type. Every entry tagged to the right job from the start.
  • Labour or subcontractor. One toggle keeps your crews and subbies straight.
  • Hours or exact times. Log start/finish hrs, or add precise start/stop times.
CH 0+25 · In the office

Every subbie's day,
on one screen.

Open the Admin Dashboard, pick a date, and every labourer and subcontractor's day sheet is right there, with hours totalled, jobs tagged, labour and sub split out. Sign off the lot or drill into any one.

  • Pick any date. Jump back through the calendar to any day’s sheets.
  • Labour vs subcontractor. Tagged and totalled separately, at a glance.
  • Full audit trail. Who logged it, what changed, and when.
7:42
Admin Dashboard
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Thursday, 4 June 2026
6
day sheets
11
subbies
51h
total
Fenton Civil
Earthworks · Pukekohe
SUB
8.5HRS
K. Tait
Cartage · Day labour
LABOUR
9.0HRS
Rangi Drainage
Drainage · Lot 14
SUB
7.5HRS
The full toolkit

Everything the yard needs

Hour-meter logging

Start/end readings with automatic totals. No rounding, no guesswork.

Subbie management

Every subcontractor's machines and crews, rolled up under their company.

Approvals & queries

Approve a sheet, or bounce a single line back for a fix, all in-app.

Job & cost tagging

Tag sheets to a site or contract and watch hours stack up per job.

Live reporting

Weekly machine hours by subbie, machine and job, totalled for you.

Payroll export

Approved hours flow to CSV, Xero and your payroll, with no re-keying.

Offline sync

Log a full day with no signal; it syncs the moment a bar appears.

iOS & Android

Native apps for every operator's phone, plus a web view for the office.

Audit trail

Every reading, edit and approval stamped with who and when.

Paper vs Grafa

The end of the clipboard

Paper day sheets

Capture
Pencil & clipboard
Totalling
By hand, Friday night
Disputes
Found at month-end
Lost sheets
Hours never billed
Payroll
Re-typed off paper

Grafa

Capture
From the cab, in seconds
Totalling
Automatic, instant
Disputes
Flagged the same day
Lost sheets
Nothing slips through
Payroll
One-tap export
See it on your site

Put every machine hour in one place.

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